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Software Procurement Analyst (18-0022) in Herndon, VA at ePlus

Date Posted: 3/13/2018

Job Snapshot

Job Description

Job Purpose:

Are you up to the challenge? At ePlus, we engineer transformative technology solutions for the most visionary companies in the world. This takes imagination, relentless client service, and the tenacity to enable our clients to achieve their visions. Our partnerships with leading edge technology manufacturers—many of which look to us for their own technology infrastructure needs—keep us immersed across the broad spectrum of the IT ecosystem.

As a Software Asset Management (SAM) Analyst, you will be involved in managing and optimizing the purchase, tracking, utilization and harvesting of software licenses within the organization. You will work to identify and improve operational processes, such as workflow management, and other vendor administration duties.

From strategy to fulfillment to managed services, our engineering-centric solutions enable our clients to realize what it means for technology to do more.

Job Responsibilities:

  • Process and maintain software licensing purchases and documentation as a part of the IT Asset Management (ITAM) program
  • Ensure that ITS collects and maintains accurate Software Licensing information in repositories to address budgeting, software compliance & inventory, contracts, and cost
  • Stay informed of new and updated software license models and options for key vendor products
  • Work with ITS team members to develop processes and procedures to automate the collection, storage and reporting of key software data so that the products can be managed across the enterprise in an effective manner
  • Ensure compliance by comparing current and future usage plans with those rights
  • Provide information needed for those involved in resolving non-compliance issues, license true-ups & reconciliation, software vendor audits, and dispute resolution
  • Identify savings opportunities through software re-harvesting and license optimization.
  • Conduct and report asset reconciliation and audit activities
  • Administer internet domain and SSL certification purchases
  • Create end-user facing documentation to assist users with software activation, deactivation, installation and upgrades
  • Manage day to day requests from end-users to fulfill software licensing needs and submit RFQs and POs as necessary
  • Work with staff to obtain invoice approval, process invoices, and coordinate with Accounts Payable for vendor payment
  • Provide status updates to stakeholders diligently following up to meet the business SLA
  • Respond to requests from Software Owners, end users, managers, developers, and team members for specific IT Software Asset Management information

Job Knowledge/Skills:

  • Familiar with software licensing models to distinguish what is being requested and what is being purchased
  • Understand purchasing and license information, which will need to be deciphered and enter into IT Asset Management (ITAM) and Software Asset Management (SAM) systems
  • Understand the procurement cycle and be familiar with RFQs, POs, Vendor Invoicing
  • Strong quantitative, analytical, organizational and problem solving skills
  • Self-starter that is comfortable managing multiple deadlines and knows how to prioritize under pressure
  • Ability to define projects and execute within timelines and with multiple stakeholders. Proven ability to deliver projects on time and within budget
  • Effective written and verbal communication skills
  • Adept in use of MS Office, Excel, internet, and e-mail

Education and Experience:

  • Minimum of 3+ years supporting operations and/or IT.
  • Bachelors in Computer Science, Information Systems/Technology, or Business desired.
  • Experience with Software Asset Management systems highly desired.
  • IAITAM or CSAM certification a plus.
  • Knowledge of product use rights for publishers such as Oracle, Microsoft, Adobe, SAP, Symantec, IBM, HP, etc. 


  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
  • Please note that your application (including any personal data contained in that application and your CV) will be transmitted to ePlus Inc. and may be processed by ePlus Inc. and its subsidiaries in the USA. For more information about how we process and protect your personal data please see our Privacy Policy at