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Payroll Lead (18-0050) in Herndon, VA at ePlus

Date Posted: 5/28/2018

Job Snapshot

  • Employee Type:
  • Location:
    Herndon, VA
  • Job Type:
  • Experience:
    At least 5 year(s)
  • Date Posted:

Job Description

Job Purpose:

Are you up to the challenge? At ePlus, we engineer transformative technology solutions for the most visionary companies in the world. This takes imagination, relentless client service, and the tenacity to enable our clients to achieve their visions. Our partnerships with leading edge technology manufacturers—many of which look to us for their own technology infrastructure needs—keep us immersed across the broad spectrum of the IT ecosystem.

As a Payroll Lead, you will handle the day-to-day payroll processing operations for both ePlus’ domestic and overseas companies. You will ensure that employee payments, tax liabilities and funds distribution are accurate and in compliance with company policies, as well as state and federal regulations.

From strategy to fulfillment to managed services, our engineering-centric solutions enable our clients to realize what it means for technology to do more.

Job Responsibilities:

  • Ensure the accurate and timely semi-monthly disbursement of multi-state payroll, including taxes, garnishments and benefits to all 1000+ employees, consistent with federal and state wage and hour laws
  • Work with the Benefits team to ensure accurate processing of status changes, such as LOA, and benefit deductions
  • Ensure accurate and timely processing of new hires, transfers, promotions and terminations including special payments, as necessary
  • Prepare all backup documentation for review by management
  • Update company intranet as necessary to ensure the Payroll section is up to date and accurate
  • Maintain payroll information to ensure up-to-date reference and audit trails for compliance.
  • Communicate with both internal and external parties (city/state/federal agencies, etc.)  to ensure accurate processing of payroll deductions and garnishments
  • Provide preliminary Verification all of payroll related information (e.g. time sheets, Salary changes, wage attachments, benefits, etc.) to ensure accurate payroll disbursement
  • Compile data from various sources (e.g. time sheets/payroll, salary adjustments, tax deposits, etc.) in order to analyze issues, ensure compliance and/or  monitor payroll program components
  • Research discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) to ensure accuracy and adherence to procedures prior to processing
  • Respond to employee and management inquiries by providing information and/or direction and provide training on new payroll processes as necessary.
  • Monitor and reconcile tax reports for accuracy and compliance and communicate issues to the payroll service provider and/ or taxing jurisdictions
  • Respond to requests from employees and external agencies on matters relating to payroll and taxes
  • Complete required payroll related US and state census bureau reports
  • Assist in ensuring smooth transitions of payroll related matters for new employees who come on board due to company acquisitions
  • Assist in the reconciliation of quarterly tax filings and annual reports, W-2s and other employee statements
  • Assist in ongoing preparations of relevant management and tax-related reports, in support of tax return preparation, tax audit, as well as management reporting
  • Assist in ensuring the payroll system reflects current tax and regulatory compliance
  • Assist in the development and implementation of departmental training
  • Assist with special projects as needed (acquisitions, open enrollment and installation/upgrades to payroll software applications)
  • Assist in the review of W-2 Wage and Tax Statements for all companies prior to distribution to ensure accuracy
  • Assist in payroll-related audits with both internal and external auditors

Job Knowledge/Skills:

  • Excellent attention-to-detail
  • Knowledge of state and federal tax laws pertaining to  payroll processing as well as special tax laws for fringe benefits, stock and S125 plans
  • Intermediate-level skills with Microsoft Office Suite
  • Solid knowledge of Payroll/ HR and Benefit regulations
  • Excellent analytical and organizational skills
  • Familiarity with overseas payroll processing
  • Excellent communication skills

Education and Experience:

  • Associates degree or higher, or equivalent work experience
  • 5+ years of payroll experience in a multi-state environment
  • 2 + years management experience
  • FPC or CPP preferred

Applicants must be currently authorized to work in the United States on a full-time basis. At this time, ePlus will not sponsor applicants for work visas for this position.


  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
  • Please note that your application (including any personal data contained in that application and your CV) will be transmitted to ePlus Inc. and may be processed by ePlus Inc. and its subsidiaries in the USA. For more information about how we process and protect your personal data please see our Privacy Policy at